Now here’s how you add comments: Just right click a file, select “Properties” then click the “Summary” tab. NOTE: If you have customized folder views for different folders you may want to skip this step as it will give all your folders the same view. Then press the “Apply to all folders” button. To do that select Tools / Folder options / View from the window where you just added the Comments field. I’ll get to that later but first we have to tell Windows to now add the Comments field to every window. The Comments field will be blank, as we haven’t added any comments. Once checked you now see that field on the right hand side of your Explorer window, though you may have to scroll to the right to see it. To display the Comments field, simply check that field. When you right click you will see a list of fields displayed with some checked. That’s the grayed out area that says “Name Size Type” etc. Open any folder in Windows Explorer and right click on a blank space in the field title bar. Most users don’t know about this field as the Comments field is by default not displayed in Windows Explorer in XP. It’s an attribute of all files and folders in Windows just like name, size and date created. This involves the use of the “Comments” field. This means that many really long file names will be lost when you burn your data to CD.īut there is another way of documenting files using an inbuilt but little-used Windows feature. Worse still, the maximum Joliet path length (including file name) is only 160 characters. The maximum file name length in the Joliet system commonly used to burn CDs is 128 characters.
However in practice, lists of very long file names are difficult to quickly scan and are often truncated by Windows Explorer. In principle this should work pretty well as Windows will accept file names up to 255 characters in length. So rather than call a file something like “list.doc” they might call it “thanksgiving acceptances 2007.doc” Most users try and get around this by using descriptive file names. The average PC contains so many files it’s pretty easy to forget what a particular file contains or what it does. Have you ever wondered how you could leave comments/notes with the files/folders in the Windows explorer? I just found the answer in the Gizmo’s Support Alert Newsletter newsletter from How to Add Notes to Your Files and Folders
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